Tips on Professional Email Etiquette
Email etiquette refers to the customary practices and guidelines for writing and sending emails in a professional and courteous manner. Here are some tips for email etiquette:
- Write a clear and concise subject line: The subject line should accurately reflect the content of the email.
- Use a proper greeting: Address the recipient with a proper greeting such as the recipient’s name or “Hello”.
- Use proper formatting: Use proper formatting, such as proper capitalization, punctuation, and paragraph breaks.
- Keep the email brief and to the point: Keep the email concise and focused on the main point.
- Avoid using all caps or excessive exclamation points: Using all caps or excessive exclamation points can come across as unprofessional or even rude.
- Use a polite and respectful tone: Use a polite and respectful tone, even if you are addressing a difficult situation.
- Use a proper closing: End the email with a proper closing such as “Sincerely” or “Best regards”.
- Proofread before sending: Before sending the email, proofread it for errors and typos.
- Respond promptly: Respond to emails in a timely manner, ideally same day or within 24 hours.
By following these tips, you can ensure that your emails are professional and respectful, and that they effectively communicate your message.
Drew Brown
Vice President, Godshall Recruiting
